Understanding Conflict Part 2: Resolution


Once a conflict is identified, then it is time to move towards resolution. This often requires a little bit of practice. Going in with a level head and a plan are the keys toward success. If emotional about the subject, we know it’s best to take a few minutes to allow ourselves to calm down. It is also important to go in with the intention of hearing both sides of the issue, and not necessarily to just getting our own thoughts out there. Most of the time, the other person has a good reason they feel the way they do, and it is important to both respect and trust that. Even if their reasons are built upon a misunderstanding, it is important to go in with an open mind to figure out what it is and how to resolve it.

It takes the use of several parts of our brain in order to clear the air. While conflict is often complex, lowering defenses and reaching resolution can be far more intricate. Below is a somewhat simplified roadmap using methods from Emergenetics.

  1. Start with social brain- Claim our feelings. Using an “I” message: “I am concerned about this situation.”
  2. Move to analytical brain- Provide a report of the situation. Focus on accuracy over emotion. Simply put, the aim here is consensus about the situation.
  3. Move to conceptual brain- Create solutions by brainstorming options. This step ensures everyone participates in finding a solution so no one feels left out.
  4. End with structural brain- After brainstorming solutions, we can then get organized by selecting the best one for the problem, determining the next steps and establishing a time frame.

This process fits hand-in-hand with Marshall Rosenberg’s four-part Nonviolent Communication Process. This process was designed to help guide us to express how we are and it works just as effectively to empathically receive how another is. Rosenberg recommends asking questions like the following:

  • What do I/you observe that does not contribute to our well-being?
  • How do I/you feel in relation to this observation?
  • What do I/you need or value that causes the feelings?
  • What are the concrete actions I/you would like taken?

Combining these two methods helps us get to the source of the conflict and start achieving resolution. Though it is not something that most people look forward to, conflict resolution is something that almost every manager in the world will have to deal with. Becoming good at identifying and resolving conflict will create a stronger, more effective work environment that will improve employee job satisfaction and productivity. It really is a skill we all must have.

Resources
Browning, Gail. Tap into the New Science of Success: Emergenetics. New York, NY: HarperCollins. Print
Dana, Daniel. Conflict Resolution. New York, NY: The McGraw Hill Companies, Inc. 2001. Print.
Rosenberg, Marshall. nonviolentcommunication.com. Puddle Dancer Press, 2009. Web. 2 Nov. 2012.

Understanding Conflict Part 1: Identification

There is a reason that almost every great piece of fiction involves some sort of conflict. It makes things interesting, and we are hardwired to be attracted to it. But when it invades our lives it can be less than welcome. Learning to deal with it can be difficult but understanding how conflict manifests can give you an upper hand in successfully overcoming it.

I would say that the first step to dealing with conflict is being able to properly identify it. Conflict has become a label for a variety of human experiences including indecision, general problems and stressful situations. While it may seem inconsequential, mislabeling an experience as conflict may result in using a screwdriver when the right tool for the job is a monkey wrench. Although indecision, stress and general problems may cause conflict, or arise as a result of conflict, the implications of unresolved conflict not only impact the individuals involved but also the bottom line.

Properly identifying an issue as conflict requires an understanding of the nature of the beast. According to Daniel Dana, author of Conflict Resolution, conflict exists when four criteria are met:

1.     Interdependence – When two or more people need something from one another and there is some degree of vulnerability if that need isn’t met.

2.     Blame – This occurs when one of the involved parties find fault with the other for causing the problem.

3.     Anger – Whether it’s displayed or not, this is when they become emotionally upset about the situation.

4.     Setback – This evolves once the issue begins to affect performance, productivity or engagement.

When all of these factors are in play, you can bet that conflict is on its way, if it hasn’t already arrived.

Conflict impacts not only the individuals involved but also the bottom line. When individuals are involved in conflict it is likely that they are stressed, annoyed, distracted, and emotionally distressed. Any of these factors can result in wasted time, bad decisions, turnover, increased absences, sabotage, theft and damages. Ultimately, this impacts performance, productivity and engagement. It’s costly, and worth the time it takes to avoid or resolve—more on that next week.

 

Resources
Dana, Daniel. Conflict Resolution. New York, NY: The McGraw Hill Companies, Inc. 2001. Print.

Change Through Agility

 

In the fast-paced complex business world we operate, the adage of “if it’s not broken, don’t fix it,” rarely applies, for leaders must now be more proactive than the old saying implies. However, finding the appropriate blend of adopting new practices and keeping old ones can be a delicate tapdance.

As leaders, our ability to be agile is irreplaceable. We are ultimately the ones making the decisions and if those decisions wind up being costly, we are responsible for correcting the ship. Even though it may be our responsibility, we can employ the help of our workforce by fostering an agile work environment.

With the high rate at which change is thrown at businesses, it is no longer enough for a few top-level leaders to posses the agility trait; leaders need to build agile teams, organizations and even customers. Leaders must create an environment in which adaptability is valued. Working to accommodate change has to be swift, or our competition will bury us. If implementing a new solution or strategy is met by enormous pushback–from our employees, our partners or our customers–our businesses will sacrifice valuable time and energy as leaders struggle to convince everyone involved that the action is appropriate.

To structure an agile environment, we must attach value on individuals being able to step outside of their comfort zones. Then, when we make a decision to implement a new solution to accommodate change, our teams are positioned to be less reluctant when asked to divert from how they’ve operated in the past.

We can encourage our teams to be more adaptable by expressing that we value continuous learning. By doing so, we are encouraging our teams to keep up-to-date on new business methodologies and better develop their core competencies. Without this focus on learning, we allow our teams to become comfortable in their norms and stringent when asked to step outside of them.

It’s our responsibility to promote agility. After all, because the business landscape is always changing, the teams and organizations that are better positioned to adapt to that change have an extreme competitive advantage. Consequently, the organizations that allow their teams to become comfortable in “the way it’s always been done” will remain flat-footed as the competition speeds by in this high-paced, constantly changing business environment.